Thank you for choosing Eastpoint Centre in which to run your training course/event. You have chosen a specialist facility which does not take passing trade for training/event space. It is therefore difficult for us to re-sell our facilities at short notice. With this in mind it is necessary to have the following Terms and Conditions, which you are asked to read carefully before signing below and return in.
Interpretation: The following terms shall apply: EPC is Eastpoint Centre Ltd. The premises shall mean the building.
The Hirer and guests must only use the parts of the building that
are specified in the hire agreement.
The room hire and catering charges are set out in your booking confirmation letter or email, and forms part of these Conditions of Hire. Eastpoint will invoice all bookings unless payment is made prior to or on the date of the hire.
The Hirer must declare at the outset the purpose of the application for hire and the venue shall be used for that purpose only. EPC reserves the right to refuse any application.
To confirm your reservation and to ensure that we have the correct information for your course/event, you are requested to return our booking form within 7 days as alternatively the space may be released.
When confirming numbers on the booking form, please ensure that they are realistic in relation to your course/event. The delegate numbers signed for will be used as the basis for your final account and will be subject to our cancellation policy as detailed below. We do, however, understand that numbers can reduced and with this in mind we allow for a 10% variance in delegate numbers if notified to us in writing more than 7 days prior to the course/event.
In the unfortunate event that you cancel or reduce your numbers, cancellation fees will be charged in accordance with this clause. We will endeavour to re-sell your space and, if successful, any payments received for such space sold will be taken into account, based on the applied percentage, when calculating your cancellation fee. All cancellations and amendments must be confirmed to us in writing and a cancellation number obtained from the Venue. On receipt of this confirmation the notice period becomes effective and excess space will be released for re-sale. Fees for cancellations/reductions in numbers are calculated as detailed below and are based on the total value of the confirmed booking.
| Period of Notice given before the course/event
arrival date: |
Cancellation Fee: |
|---|---|
More Than 21 Days |
Nil |
15-21 Days |
30% |
7-14 Days |
75% |
3-6 Days |
85% |
Less Than 3 Days |
100% |
Delegate numbers will be taken into consideration when allocating your training/event room. We reserve the right to change allocated rooms and advertise facilities at our absolute discretion and to vary our brochure from time to time. No liability is accepted for any errors or omissions in our brochures.Delegate numbers will be taken into consideration when allocating your training/event room. We reserve the right to change allocated rooms and advertise facilities at our absolute discretion and to vary our brochure from time to time. No liability is accepted for any errors or omissions in our brochures.
Hirers must immediately indemnify EPC for any loss, theft or damages, however caused, arising during or in respect of the period of hire. Any loss, theft, damages or breakages must be reported immediately.
The Hirer shall immediately indemnify EPC from and against;
Hirers are responsible for any licence required for the uses of any copyright material.
The Hirer shall ensure that any electrical appliances brought into the venue and used there, shall be safe and in good working order, and used in a safe manner compliant with Health & Safety Regulations.
On the day of the hire the Duty Manager reserves the absolute right to terminate the letting, if, in their opinion, the Hirer or guests are in breach of any Conditions of Hire. In the event that the hire is terminated under the provisions of this clause, EPC will not be responsible for any claims incurred by the Hirer in respect of the early termination of use nor will the hire charge be refunded.
Use of the Centre car park is at the owner's own risk.
Unless otherwise stated by us, the invoice will be raised on the date of the event and forwarded to the client for payment. EPC terms and are strictly 30 days.
Working Days are Monday to Friday and exclude Saturday, Sunday and all Bank Holidays
THE CONTENTS OF ANY BOOKING CONFIRMATION LETTER OR EMAIL YOU RECEIVE FROM EASTPOINT CENTRE FORMS PART OF THESE CONDITIONS OF HIRE.
All bookings are subject to these Terms and Conditions which may not be varied without our written agreement. Please sign and return this page by the specified date.